A traditional meeting room is mostly designed for one-hour team meetings. Let’s transform this room into something that people will be happy to go into, purposefully and actively use not only for personal meetings, but also for hybrid meetings.
Focus on the experience you want to convey to people. In a form that will be close to the real experience, as if we were all personally present in the room. How to achieve that? Focus on the right and meaningful choice of technology. What technology must be in which room and why you want it there.
In a small room, one display and a camera with a speaker and a microphone are sufficient. In a medium-sized room, you can meaningfully use two displays (one for content sharing and the other for video transmission with clear visibility of active participants). In a medium-sized room, one camera is sufficient, e.g. with artificial intelligence, which automatically transmits the image of each physically present participant separately to the communication platform environment for all participants. This new feature lets you convey natural eye contact and body language. Make sure you have at least two speakers and microphones in such a room.
In a large room, you can use a wide-angle projection wall, an LED wall or up to three displays at the same time. Two of them are for preview and one is interactive. The interactive display can be used for other ways of collaboration and creativity. Share digital content that you can write and draw into in two directions via Microsoft Whiteboard, Cisco WEBEX Whiteboard, Zoom Whiteboard, SMART Meeting Pro, Miro, Mural, Canvas, Collaboard and other interactive applications.
The larger the projection surface you choose is, the better you will convey the hybrid meeting user experience, depending on the size of the room, of course. Large rooms need ceiling speakers and microphones. The space is large and many people meet at the same time. It is important that people can be heard well in the room, and this is provided by ceiling microphones, which automatically process the sound track in the room and remove unwanted noises in the surroundings.
Small, medium and large hybrid workspaces need to be acoustically treated. This part is underestimated by most customers, yet it is one of the best investments that significantly affects the user experience. At the same time, a large room can be equipped with a reservation or control system, which will allow the room to be controlled, automatically call up a specific work scenario, and at the same time make the real use of the space clearer.
Another thing that needs to be reconsidered is the shape of the desk. Guitar pick-, egg-, or arch-shaped desks work well for hybrid collaboration. People participating in person will sit around the desk and all of them evenly face the camera. Thanks to this, they will have a natural interaction with remote participants, but at the same time they will be at a sufficient angle to the other physically present colleagues in the room.
Are you interested in HYBRID workspaces? Are you interested in designing a hybrid room, but prefer to try everything in practice? Do not hesitate to contact us or arrange an inspirational tour of our premises, which are designed to match the hybrid needs and wishes of our employees.